• Emergency & Evacuation Preparation
• Assembly Areas & Routes
• Emergency Evacuation Instructions
• Evacuation Area Coordinators

Emergency & Evacuation Preparation

For detailed instructions for many different situations, consult the UCSC Emergency Procedures Site.

All personnel should familiarize themselves with the following information:

1. Know the quickest exit route out of the building by studying the emergency evacuation routes posted on all floors. Have a backup or alternate path out of the building. Elevators and bridges should be avoided in emergencies and should not be used in the event of fire or earthquake. In emergencies other than fire and earthquake, elevators may be used by people with mobility impairments.
   
2. Know the location of the nearest manual fire alarm pull station in your building and how to activate it. There are thirty (30) pull stations in the WRP building including one that is located in the main lobby.
   
3. Know if any co-workers, students, or visitors will require assistance in exiting the building and be prepared to provide whatever help is necessary. Persons with disability-related evacuation needs are encouraged to discuss their needs with their Area Coordinator in advance. Staff and faculty with mobility impairments should know the location of the nearest Emergency Refuge Area in their building. Emergency Refuge Areas are designated “safe havens” for people with mobility impairments. They are typically located in stairwells of multi-storied buildings.
   
4. Know what your department looks like on a daily and routine basis. Suspicious objects can only be identified by those who know what to expect or to anticipate in their worksite.
   
5. Know where your emergency Assembly Point and Evacuation Areas are located, and the Evacuation Routes you should follow to reach them. DO not stand in driveways or roadways: emergency responders need clear access to buildings.
   
6. Know how to turn off machinery and equipment at your worksite which if left running for an extended period may create additional safety hazards (e.g. coffee makers, bunsen burners, toaster ovens, etc.)
   
7. Sign up for UCSC’s CruzAlert and/or Santa Cruz County’s Emergency Notification System.

Personnel gather at their designed Emergency Assembly Area after exiting the building in order to account for one another, take care of any immediate problems and to obtain further instructions from Fire and Safety Personnel. These area are marked with a green sign and states “Emergency Assembly Area – ‘insert building name’ “. Assembly areas are choosen to be out of mostly out of harms way and out of the way of fire and emergency personnel.

Personnel gather at their designated Evacuation Assembly Area after exiting the building in order to account for one another, take care of any immediate problems, and to obtain further instructions from Fire and Safety Personnel. These areas are marked with a red sign that states “Evacuation Assembly Area”. Assembly Areas are chosen to be mostly out of harm’s way and out of the way of fire and emergency personnel. If your Evacuation Assembly Area is unsafe or puts you and others in danger, take refuge in the other Evacuation Assembly Area. Attempt to notify someone to advise them of your location.

Building occupants are required by law to evacuate the building when the fire alarm sounds or when directed to do so by emergency responders.

Upon the sounding of a fire alarm or other evacuation alarm, all building occupants shall immediately leave the building and proceed to your emergency evacuation assembly area. Occupants will only be allowed to return when the building has been declared safe by emergency responders.

When Evacuating Your Building or Work Area:

1. Stay calm. Do not rush or panic.
2. Safely stop your work.
3. Gather your personal belongings if it is safe to do so. Take prescription medications, keys, purse, glasses, etc. with you if at all possible as it may be hours before you are allowed back into the building.
4. If safe, close your office door and window, but do not lock them.
5. Use the nearest safe stairs and proceed to the nearest exit. Do not use the elevator.
6. Proceed to the designated emergency evacuation assembly area.
7. Wait for instructions from emergency responders.
8. Do not re-enter the building or work area until you have been instructed to do so by emergency responders.

Fire Procedure

Should you encounter a fire or find significant smoke in our buildings, please do the following.

• Step One: Report the fire/smoke to emergency personnel. Find the nearest fire alarm pull station and pull the alarm. Afterwards call 911 from a safe location to confirm emergency dispatch has the alarm and provide additional details on the fire. You should always pull the fire alarm first and then call 911 so as to ensure building occupants get notice to evacuate the building.
• Step Two: Evacuate the building immediately via the nearest safe exit. If accessible but only if accessible, quickly grab important personal items such as keys, purse and wallet. It may be several hours before you may reenter the building. Do not spend time attempting to save material – your life is more important. Ensure doors close behind you but do not lock doors. Emergency personnel need access to all areas. If you encounter a good deal of smoke or fire, use your secondary exit. If a secondary exit is not available, keep low or crawl to find better air. If you encounter a closed door, stay as close to the ground as possible. Not only will you be able to see better, there is more oxygen.
• Step Three: After leaving the building, proceed to your designated evacuation assembly area.

Earthquake Procedure

• Step One: Remain Calm; protect yourself from falling objects and broken glass by getting under a desk or table. Face AWAY from windows. DO NOT attempt to run out of the room or building. Most earthquake injuries are from falling objects or flying glass just outside building. 
• Step Two: After an earthquake is over and it is safe to come out from under the table, carefully evacuate the building. Stay away from windows or at least when passing by large windows proceed as if they are broken and may fall inwards on you.
• Ensure you evacuate the building after the earthquake. Natural gas or hazardous materials could be leaking and not be readily apparent to you.

After-hours Situations

For incidents and situations occurring after normal 8:00am – 6:00pm business hours, follow emergency procedures as you normally would during typical business hours (e.g., call 911 for fire emergency).

Explosion/Bomb Threat

A suspicious-looking box, package, object or container in or near your work area may be a bomb or explosive material. Do not handle or touch the object. Move to a safe area and call 911 immediately. Use a telephone in a safe area. Do not operate any power switch and do not activate the fire alarm.

If There Is an Explosion:

1. Take cover under sturdy furniture, or leave the building if directed to do so by emergency responders.
2. Stay away from windows.
3. Do not light matches.
4. Move well away from the site of the hazard to a safe location.
5. Use stairs only; do not use elevators.

If You Receive A Bomb Threat:

1. Stay calm and try to keep your voice calm.
2. Pay close attention to details. Talk to the caller to obtain as much information as possible.
3. Take notes. Ask questions:

Call 911 and submit your notes from the telephone call or the bomb threat letter or note to the Police. Follow any instructions the Police give you.

If you are told by emergency responders to evacuate the building, follow the evacuation instructions above with the following additional steps:

1. Check your work area for unfamiliar items. Do not touch suspicious items; report them to campus authorities.
2. Take personal belongings when you leave.
3. Leave doors and windows open; do not turn light switches on or off.
4. Use stairs only; do not use elevators.
5. Move well away from the building and follow instructions of emergency responders.

Fire

Building occupants are required by law to evacuate a building when the fire alarm sounds.

1. Inform people in the immediate area to evacuate.
2. Activate the manual fire alarm pull station located in the main lobby.
3. Call 911 if it is safe to do so. Otherwise, evacuate the building and call 911 from outside the building.
4. If the fire is small (wastebasket size or smaller) and you have been trained to use a fire extinguisher, you may attempt to extinguish the fire. Make sure that you have a safe exit from the fire area and use the buddy system.
5. To use a fire extinguisher, remember the acronym PASS:
   • Pull the pin.
   • Aim the extinguisher at the base of the fire.
   • Squeeze the handle.
   •  Sweep the extinguisher from side to side. 
6. Evacuate the building as soon as the alarm sounds and proceed to the designated evacuation meeting point.
7. On your way out, warn others nearby.
8. Move away from fire and smoke. Close doors and windows if time permits.
9. Touch closed doors; do not open them if they are hot.
10. If doors are hot, place a wet cloth at the base to keep smoke from entering.
11. Use stairs only. Do not use elevators.
12. Move well away from the building and go to your designated meeting point.
13. Do not re-enter the building or work area until you have been instructed to do so by the emergency responders. 

Gas Leak

If you smell natural gas:

1. Call 911.
2. Cease all operations immediately.
3. Do not switch lights on or off.
4. Evacuate as soon as possible.

Shooting

UCSC Police Department provides an in-depth Active Shooter Training course on an annual or bi-annual time frame.

In the event of a shooting on campus, immediately take the following steps for your own safety:

1. Leave the area as quickly as possible.
2. Watch and listen for the suspect to stop shooting and reload.
3. Take cover, hide or play dead if you can’t escape.
4. Take shelter in a secure area with:
   • At least 2 exits
   • Doors that can be locked to prevent access
   • Telephone

5. Turn cell phone to vibrate.
6. Look for chances to escape.
7. Call 911.
8. Attack the suspect only as a last resort

Area Coordinators are responsible for monitoring persons in his/her assigned area (within the building) and assisting or directing safe evacuation. This individual gathers information regarding injury within his or her assigned area and reports it to emergency and/or BE Facilities personnel who will be located outside the building at the designated assembly area.

Each area has an alternate coordinator as well. In the absence of the area coordinator, this individual assumes the primary role of the area coordinator.

JBEB Building Floor Marshalls

Area	Floor Marshalls (Alternate)
JBEB Basement – PBSci JBEB Basement – BE JBEB Basement – Mail/Printing JBEB Basement – Alarm Shop	– Vacant – seeking BELS staff volunteer – Bill Kasper – dragon01@ucsc.edu – Vacant
JBEB 1st Floor – ACE/PBSci Advising JBEB 1st Floor – BE JBEB 1st Floor – Classrooms JBEB 1st Floor – Teaching Labs	TBD seeking BELS staff volunteer TBD – Registar seeking BELS staff volunteer
JBEB 2nd Floor -West (Ugrad Advising) JBEB 2nd Floor -East (BME/EE Labs)	seeking Ugrad Advising volunteer seeking volunteers
JBEB 3rd Floor – BE	TBD

Engineering 2 Building Emergency Coordinators

Area	Floor Marshalls (Alternate)
1st Floor – Classrooms	TBD
2nd Floor – Dept Service Center	TBD
3rd Floor	TBD
4th Floor – Economics 4th Floor – BE	TBD
5th Floor – Statistics Dept / CITRIS 5th Floor – BE Grad Advising	seeking volunteer seeking volunteer

Westside Research Park

Area	Floor Marshalls (Alternate)
Building	Ben Coffey — Facilities Administrative Specialist Will Foster — Facilities Assistant
Baskin Engineering	Marcus Thayer  — Area Coordinator

The Westside Research Park occupancy is very fluid. The general population fluctuates day to day. Therefore, Area Coordinators are directed to sweep through their designated areas to ensure the safe evacuation of all employees currently occupying the building. Sweep through stairwells for individuals with mobility impairments.

Building personnel will contact Risk Services after an actual emergency event for direction and resolution.